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By W. Jay Jones, Digital Transformation Manager
In today’s business world, to-do lists keep growing, job roles are ever-evolving, and calendars are frequently overbooked. What’s a business manager to do? Fortunately, digital transformation has an answer to your burdensome tasks and manual processes: automation. Today we’ll explain why automation is an essential principle of digital transformation and a powerful force for change.
Automation applies technology to tasks or processes that would otherwise require human intervention. It delegates the step-by-step performance of repetitive or routine tasks to software, hardware, and other advanced technologies to streamline operations, improve efficiency, and reduce cost. Processes run (you guessed it) automatically!
The Connection Between Digital Transformation and Automation
All Digital Transformation (DX) requires automation to be successful. Here’s how RedHat puts it:
“Automation is key to IT optimization and digital transformation. Modern, dynamic IT environments need to be able to scale faster than ever… IT automation is vital to making that happen.”
Leon Godwin with Sungard AS adds:
“Digital transformation improves processes, while automation adds speed and reduces costs,” Godwin says. “Ultimately, digital transformation delivers more business value when combined with process efficiency, enabled by automation.”
The incredible benefits of digital transformation affect every level of the organization. Automation is the catalyst that creates transformational change by streamlining processes and policies. So if you’re ready to see transformational change in your organization, focus on the areas of our organization that rely heavily on manual processes.
Three Mundane Tasks in Your Business Just Waiting to be Automated
A great place to begin seeing gains with automation is in manual tasks such as approval workflows, employee onboarding, and client contracting. These tasks can efficiently be automated to reduce staff involvement. Effective automation empowers managers to monitor processes without relying on time-consuming reports or unnecessary meetings. In short, the automated system tells the manager what the status is.
Approval Workflows
Gartner predicts that 69% of managerial tasks will be automated by 2024. That’s a significant number that shows how committed businesses are to digital transformation. When systems are reliably handling routine processes, managers can spend more time with their employees, training, educating, and focusing on tasks that require innovation. Automating workflow steps means tasks get handled efficiently, with each step receiving automatic approval before the next phase begins.
Employee Onboarding
It’s estimated that implementing a digital onboarding process reduces hiring costs by nearly 50%. Less dependence on paper and a greater reliance on digital resources streamline the onboarding process. With digital onboarding, employees can read and sign paperwork, submit documentation, complete training courses, and collect tax documents at any time, regardless of their proximity to the office.
Imagine how an automated onboarding system could free up your managers’ time. Instead of overseeing the onboarding process for each new hire, your leadership team could focus on higher-value tasks like creating customized training plans.
Client Contracting
Service businesses know that there’s a signed contract wherever there’s a sale. The old process relies on paper, PDFs, or Word documents sent through email or fax. Applying Digital Transformation with an automated online signing process, like Dropbox Sign, is an even better way.
With an automated contract signature system, there’s no need to track the process manually. Forget the days of filtering through emails to see who has the ball. Follow the contract progress through an intuitive online interface that automatically sends reminders to recipients. All the time your sales team saves on administrative work can be devoted to closing more sales, which means more revenue for the organization.
Start Here to Automate Your Routine Business Tasks
Getting started with Digital Transformation and Automation within an organization can seem daunting, but the experts at TechArk can help you determine how to move forward.
Our Discovery Approach lets us determine where Digital Transformation and Automation will best serve your organization. It requires no commitment to contract our services but will give you the information you need to decide how to move forward.
During the Discovery Process, we will help you
- Decide what processes can be optimized and in what order
- Determine the best course(s) of action for your Digital Transformation project
- Outline the timelines and costs associated with your Digital Transformation project
- At the end of the Discovery, we will present you with our findings and recommendations.
Contact us today, and let’s talk about how to make Automation and Digital Transformation work for you!
About TechArk Solutions
Founded in 2012, TechArk Solutions specializes in website design, digital marketing, and custom software solutions for businesses across the United States and beyond. Headquartered in Norfolk, Virginia, the company comprises a global team of experts dedicated to growth, innovation, and quality. To learn more, email hello@gotechark.com or visit https://gotechark.com.
